Digital transformation is an increasing call to action across every industry. Once thought to be owned by industry and big finance, the tools and processes used to drive efficiency and knowledge are now available to everyone.
In the past few years we have seen an explosion of technology offerings in this space that have commoditised tools and platforms to a level where medium and small enterprises can quickly and successfully deliver digital transformation projects.
Automation of a single process can often unlock hundreds of hours of valuable knowledge worker time.
Process automation also allows for zero-effort audit trails and proof of work can be provided to your auditors without extensive effort locating emails and documents.
Near real-time reporting on your business data, whether its income(P&L) or customer related, allows you to direct effort to where it is needed, or capitalise on opportunities.
Many other benefits can be unlocked such as:
A recent example of a delivered digital transformation project involved the implementation of workflow and integrations across an accounts payable process:
Previously significant manual effort was involved from the accounts payable team to transcribe both the invoice and additional details provided by the submitting employee into the finance system. Often additional follow up was required to get missing information such as FBT.
A digital form, workflow and finance system integration was designed to reduce input effort, gather approval(s), and seamlessly generate supplier invoices within the finance system.
Significant quality of life options such as copying a request from a previous submission, integration of the petty cash system and client disbursements were also included.
The result was a measurable reduction in effort from the accounts payable system for data entry, reduction in time taken by the accounts team in chasing submitters and approvers for information such as FBT numbers, & removal of the employee’s requirement for double submitting the invoice for disbursement in addition to accounts payable. Approvers also gained ‘lazy approvals’ allowing them to approve directly from email or Teams, expediting the workflows significantly from the previous approval system.
1 . EXTERNAL NEED
Your clients, customers or patients can be very vocal about limitations or failings in your internal processes.
You may have been asked about:
2 . INTERNAL NEED
Equally, internal staff can be excellent at identifying opportunities such as:
3 . BUSINESS ANALYSIS
Locating and resolving hidden inefficiencies within your business can garner significant savings over time. Removing knowledge workers from repetitive tasks such as copy pasting data between systems or spending time following up staff on where a particular process is up to allows them to focus on higher value tasks.
Process mapping, employee interviews and surveys can help uncover these inefficiencies within your business and allow the resolution of them to be prioritised based on return on investment.
VInet’s digital transformation team has decades of proven excellence across a range of industries including NFP, Professional Services, Industry, Government & Education.
Organise a chat with one of our consultants to learn more.
This will provide the business with a clear picture of the migration process and impact to users, along with a predictable cost for the 3-5 year life span on the infrastructure.
